Western Washington University City Center Conference Room

City Center Information
Conference Room Logistics
Outlook Instructions for Requesting Conference Room
Community Requests
Receptions and Weekend Events
Parking
Clean Up

City Center Information

The City Center conference room may be reserved by any Western Washington University faculty or staff. General public use may be permitted if the meeting/event purpose is connected with official university business; however, approval for use is limited. For more information, refer to Community Request.

The Western City Center conference room is located in the Herald Building at, 1155 N State Street - Suite 110, Bellingham, WA 98225.

Hours: Monday-Friday 8am – 5pm, for after hours reservations please refer to Receptions and Weekend Events. Questions can be emailed to the Alumni Office at alumni@wwu.edu or call 360-650-3353.

Photo of WCC Conference Room
 

Conference Room Logistics

  • Conference room seats 12
  • Lobby* and conference room capacity is around 40
  • No computer or laptop available
  • WIFI available
  • Room equipped with large a display screen (along with computer cable connections)
  • Logitech conference phone available
  • If your event includes outside food, please refrain from items containing nuts or fish, due to severe staff allergies.

 

*The lobby may be used to add additional space and is ideal for meeting breakout session and/or used for a refreshment area. 

 

Photo of WCC Entryway
 

Outlook Instructions for Requesting Conference Room

The City Center conference room is linked to Western Washington’s University outlook calendar. Faculty and staff can locate room by searching for res.rm.CityCenter.Conf within the global address book.

  1. In Outlook, open “New Appointment” or “New Meeting.” If you choose to set up an appointment, click “Invite Attendees” this will add the “To” field to your request
  2. In the “To” field, add res.rm.CityCenter.Conf this will auto fill the meeting "Location". Note: res.rm.CityCenter.Conf must be added as an attendee in order for the reservation to be made.
  3. To view availability of the conference room, first add the room as directed above and then click the “Scheduling Assistant” button at the top of the meeting request
  4. Add the additional names for anyone being invited
  5. Under “Subject”, add meeting name
  6. Provide a brief description of the meeting/event and if you anticipate using the lobby space
  7. Click "Send" to complete the reservation
  8. Confirmation email will be sent within 24 hours*

*Note: If a request is submitted for a time the conference room is not available, the request will most likely be denied.

If the requestor does not receive a response or has questions on the availability, contact the Alumni Office via email at alumni@wwu.edu  or call 360-650-3353.
 

Community Requests

“Community” requests (i.e. no affiliation with the university) may be submitted via email for review alumni@wwu.edu. The conference room is reserved during business hours for university meetings or events, however community requests will be reviewed if space is available and there is no other university need for the space.

Email will need to contain the following information:

  • Meeting date
  • Start time
  • End time
  • Purpose of meeting
  • Number of people attending
  • Name of responsible party and contact information (phone/email)
     

Receptions and Weekend Events

The City Center is available on weekends for smaller receptions or as an event space. Requests submitted for weekends or after 5pm Monday – Friday will need to be emailed to the Alumni office at alumni@wwu.edu. These requests are contingent upon availability. A permit is required prior to the event if liquor is being served.

Information should include the follow information:

  • Meeting date
  • Start time
  • End time
  • Purpose of meeting
  • Number of people attending
  • Name of responsible party and contact information  (phone/email)
     

Parking

On street parking (meters) are available Monday – Friday. Payment and restrictions posted on meters or parking space.  For more information on downtown parking please refer to the City of Bellingham parking regulations
 

Clean Up

The conference room or lobby must be returned to its original layout and condition. Tables need to be wiped down, all furniture must be placed where they were located upon arrival. All garbage needs to be collected and put into garbage cans.  
 

Programs & Benefits